Words that carry weight
HoatPen writers turn complex technical, business, and immigration work into documents that hold up under scrutiny. If precision is your instinct, there is a seat here.
Why writers stay at HoatPen
Your drafts become approved petitions, funded business plans, and filings that survive close review. Nothing you write here gets filed away unread.
The work is real
You get better here
Senior writers edit your work line by line, and the range is unusual: a regulatory summary one month, a founder's pitch narrative the next. Associates move up as their judgment sharpens.
Small team, real ownership
You are not the seventh person on a document. You draft it, you defend the choices in it, and the people who depend on it know your name.
Clients worth the effort
Researchers, founders, and specialists with a case worth making. Helping them make it well is the whole job, and it is worth doing properly.
You will draft the documents our clients depend on: technical summaries, immigration petition narratives, business plans, and evidence packages. You will work beside senior writers and subject-matter experts on projects where the writing decides the outcome.
Key Responsibilities
Draft, edit, and format a variety of documents including technical summaries, immigration petition narratives, business plans, pitch decks content, and reports.
Conduct background research on client industries, technologies, regulatory frameworks, and market trends.
Translate technical or complex information into concise, clear, and audience-appropriate language.
Assist in preparing evidence exhibits, reference lists, and document packages for client deliverables.
Ensure all content meets internal quality, accuracy, tone, and formatting standards.
Collaborate with senior writers to incorporate revisions, feedback, and updated client inputs.
Maintain organized project files, document versions, and writing templates.
Support quality checks to ensure documents are complete, consistent, and aligned with client objectives.
Participate in client meetings as needed to gather clarifications or confirm technical details.
Qualifications and Experience
Bachelor’s degree in English, Law, Business, Communications, Life Sciences, Business, Engineering, or related field.
1–3 years of experience in technical writing, business writing, academic writing, or documentation support (internships considered).
Exceptional writing, editing, and proofreading skills.
Ability to understand and articulate technical, scientific, or business concepts clearly.
Strong research skills and ability to synthesize information from multiple sources.
Proficiency in Microsoft Word, PowerPoint, and Google Workspace.
Ability to manage multiple assignments and meet deadlines in a fast-paced environment.
Key Attributes
Detail-oriented, organized, and quality-driven.
Strong communicator with a willingness to learn complex topics.
Adaptable and able to work on multiple projects at once.
Professional, reliable, and comfortable working both independently and collaboratively.
Associate - Technical Writer
Senior Associate - Technical Writer
You will own the hardest documents we produce: regulatory submissions, white papers, business proposals, and specialized client work across life sciences, technology, healthcare, and engineering. You will also shape how the rest of the team writes.
Key Responsibilities
Develop, edit, and proofread a variety of technical and professional documents, including regulatory submissions, white papers, manuals, business plans, and proposals.
Ensure all content aligns with company standards for clarity, structure, tone, and technical accuracy.Collaborate with subject matter experts (SMEs), researchers, and project leads to gather data and insights for document development.
Translate complex scientific, business, or technical information into accessible and precise language for diverse audiences.
Manage multiple writing projects simultaneously while meeting deadlines and maintaining high-quality standards.
Maintain document control and version management across all assigned deliverables.
Support internal initiatives by developing templates, style guides, and best practice documentation.
Contribute to client meetings, providing writing and communication expertise to ensure alignment on project goals and deliverables.
Qualifications and Experience
Bachelor’s or Master’s degree in English, Law, Business, Communications, Life Sciences, Engineering, or a related field.
4+ years of experience in professional or technical writing, preferably in consulting, regulatory affairs, scientific research, or business documentation.
Exceptional command of written English, with strong attention to detail, organization, and grammar.
Proven experience producing or editing technical, scientific, or regulatory documents.
Strong ability to interpret technical data and craft content that is both accurate and compelling.
Proficiency in Microsoft Office Suite; familiarity with documentation tools (e.g., Adobe Acrobat, SharePoint, Smartsheet, or project management systems) is an asset.
Excellent communication, collaboration, and project management skills.
Key Attributes
Analytical and detail-oriented with a commitment to precision.
Comfortable working independently and in cross-functional teams.
Adaptable to shifting priorities and multiple project timelines.
Passionate about clarity, compliance, and impactful communication.
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Disclaimer
HoatPen ~ part of HoatGroup LLC, is a technical writing and consulting service, not a law firm. We do not provide legal advice or representation in any jurisdiction. Our services focus on helping clients prepare high-quality written materials, including petitions, recommendation letters, and supporting documents based on publicly available immigration guidelines and professional writing standards.